How to migrate a Vagaro client list into Tattoo Studio Pro

Bring the client list. On November 8, 2026 this post read the import help, the backup help, and the plan prices in this repo. Vagaro’s export pages were not opened, so this post does not describe Vagaro’s buttons and does not say that an export is missing.

The file you import yourself

Importing runs on the web app, on a computer, and only the studio owner can start it. Open Clients and choose Import clients.

Use a CSV or Excel file, including a spreadsheet you already keep. Each row needs a first name, and the cap is 10,000 clients.

Some exports put a title above the column names. Help looks for the header row and shows which row it picked. If that row is wrong, change Column names are on.

You match columns to first name, phone, email, date of birth, and the rest. Pick Don’t import for a column you want left out. The first few clients show the way they will look. If a birthday like 01/02/1990 could go either way, choose Birthdays are month/day or Birthdays are day/month. A birthday the importer cannot read is left blank. Phone numbers use your studio’s country, so a number without a country code still saves. If the file has no notes column, help says so, and those notes do not come over.

One summary shows before anything is saved. Clients already in the account are matched by phone, then email, then name, and skipped. Nothing you already have is changed. You can download the skipped rows. If the file does not say who agreed to promotions, you will see a checkbox for that. Leave it off if you are unsure. It does not change appointment reminders.

Keep the page open until the import finishes. A dropped connection can be resumed with Try again, and it does not add the same person twice. The sample client from signup can be removed once you see your own names. Imported clients get appointment reminder texts once you book them. Support can reverse the import if the result looks wrong.

Send the file instead

You can send the file and have it imported for free. There is no setup fee and no per-record charge, and the import usually lands within one business day. The owner uses Send us your file on the import. That button takes CSV, Excel, text, and JSON, up to 10 MB. Anyone on the team can email the file to support@tattoostudiopro.com, which is also the path for a bigger file or a different type.

Help is specific about the contents. Your client list, always. Appointment history and other client data too, if the old system can export them. Stored consent form files are not imported. Download any signed forms you want to keep before you close the old account.

A spreadsheet of names and phones is one object. The PDF of a form someone already signed is another. Import takes the spreadsheet.

Rows you add in the old system after you export are not in the file you sent. Export close to the day you stop using the old list.

After the list is in

New consent forms are collected in Tattoo Studio Pro. The signed result is a PDF on the profile and in the forms archive. That PDF is a new form. Later, Settings, then Backup, can download a ZIP of archived intake forms that already have a generated PDF, plus a CSV of clients. That backup is of records in Tattoo Studio Pro.

Plans are priced by how many staff are active at the same time. Solo is $29 a month for one active staff member, and Crew is $69 a month for five. Annual billing takes 30% off those monthly prices. A manager and a health official are free and do not count toward the limit. The trial is 30 days. A card is required to start, and nothing is charged until day 30 if you cancel first. SMS reminders are included on every plan, with no per-text charge. The full list is on pricing.

The side-by-side is Tattoo Studio Pro vs Vagaro. A shorter cut is the Vagaro alternative.

FAQs

Does this guide show Vagaro’s export buttons?

No. Those pages were not opened on November 8, 2026. If Vagaro can give you a client list as CSV or Excel, the import above can take that file. This post does not say which menu that file comes from, and it does not say the menu is missing.

What can I upload myself?

A CSV or Excel file, up to 10,000 clients, with at least a first name on each row. The import runs on the web app, and the studio owner runs it.

What does the free handoff include?

The client list, always. Appointment history and other client data only if the old system exported them. Usually within one business day of sending the file. There is no setup fee and no per-record charge.

Do signed consent forms come over with the list?

They do not. Help says stored consent form files are not imported. Download the signed forms you want before you close the old account. New forms signed in Tattoo Studio Pro are new PDFs.

Will the import overwrite clients I already added?

It will not. Matches go by phone, then email, then name, and those rows are skipped. You can download the skipped rows and see why.

What does the software cost while the list comes over?

Solo is $29 a month. Crew is $69 a month. The trial is 30 days and asks for a card up front. Cancel before day 30 and nothing is charged. Plan details are on pricing.